Privacy Policy for Applicant Data
Valid for all companies of the synvert GmbH Group located in Germany, Switzerland, Croatia, Spain, Portugal, Abu Dhabi, and the USA.
1. Responsibility
The company within the synvert GmbH Group to which you apply is responsible for processing your personal data in connection with the recruitment process, as well as any other group companies insofar as this is necessary for the implementation of a centralized recruitment procedure.
An overview of all group companies and their contact details can be found at: https://synvert.com/de-de/uber-uns/.
2. Purpose and Legal Basis of Data Processing
Your personal data will be processed exclusively for the purpose of carrying out the recruitment process, in particular to:
- Assess your suitability for a position within the group
- Contact you during the selection process
- Conduct interviews (on-site or online)
- Document the selection process
- Forward your data to other group companies, where relevant, as part of group-wide recruitment activities
The processing is based—depending on your location—on the following legal grounds:
- EU Member States (Germany, Spain, Portugal, Croatia): Article 6(1)(b) GDPR (processing necessary for pre-contractual measures) and, where applicable, Article 6(1)(f) GDPR (legitimate interest in efficient applicant management).
- Switzerland: Article 6 FADP (processing for the purpose of assessing an employment relationship).
- USA: Applicable local labor law provisions and the legitimate interest in a structured recruitment process; consent may be required in some cases.
- UAE (Abu Dhabi): In accordance with Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data (“PDPL”), processing is based on legitimate interests and, where applicable, your explicit consent.
3. Categories of Data Processed
The following categories of personal data may be processed during the recruitment process:
- Basic data (e.g., name, address, contact details)
- Application documents (cover letter, résumé/CV, references, certificates)
- Communication data
- Interview notes and evaluations
- Where applicable, results from aptitude tests or assessments
4. Data Sharing Within the Group
Your data may be transferred within the synvert GmbH to other group companies if this is relevant to filling a position at another entity. Such transfers are based on the legitimate interest in group-wide, consistent applicant management.
Where data is transferred to third countries outside the EU/EEA (e.g., the USA or Abu Dhabi), appropriate safeguards are implemented, such as Standard Contractual Clauses or adequacy decisions, to ensure compliance with data protection requirements.
5. Storage Period
Your personal data will be stored for the duration of the recruitment process. After its conclusion, data will be retained for a maximum of 180 days unless a longer retention period is required to protect legal claims or you have expressly consented to a longer storage period (e.g., inclusion in a talent pool).
Deviations may occur due to local statutory retention obligations.
6. Your Rights
Depending on the applicable data protection laws, you have the right to:
- Obtain information about your processed data
- Request correction of inaccurate data
- Request deletion (“right to be forgotten”)
- Request restriction of processing
- Data portability (where technically feasible)
- Object to processing
- Withdraw any consent given
To exercise your rights, please contact: data.protection@synvert.com
7. Security
We implement appropriate technical and organizational measures to protect your personal data against loss, misuse, unauthorized access, or disclosure.
8. Use of Automated Decision-Making in the Recruitment Process
As part of our recruitment process, we use automated tools to support the initial screening of applications. These tools can help us efficiently assess whether a candidate meets certain predefined, job-related criteria. This results in manual or automated decision whether an application will be further considered or not progressing an application to the next stage, if these criteria are not met. An automated decision-making process is a decision based on automated processing, with no human involvement.
Where automated decision-making is used, we ensure that:
it is based on criteria that are relevant to the role and proportionate;
appropriate safeguards are in place to protect your rights, freedoms, and legitimate interests,
you have the right to request human intervention, express your point of view, or contest an automated decision that affects you.
If you would like to exercise these rights, please contact us at career@synvert.com.
9. Changes to This Privacy Policy
This privacy policy may be updated from time to time to comply with legal requirements or reflect organizational changes. The current version is always available at:
https://synvert.com/de-de/datenschutzbestimmung-eu/
10. Contact
If you have any questions regarding the processing of your personal data during the recruitment process, please contact the data protection officer of the group: data.protection@synvert.com
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.